Sunset Convocation Meeting Minutes

February 13, 2005

St. Francis of Assisi, Wilsonville

Attendees:

Dean of the Convocation: The Very Rev. Roy Coulter

All Saints, Hillsboro: Bill Graham

Christ Church, Lake Oswego: Dorothea Beckwith, Harriet Bennett, Cindy Russell,

The Rev. Dcn. Ken Russell

San Pablo, Hillsboro: Absent

St. Alban, Tillamook: Absent

St. Barnabas, Portland: Nanette DeRouse, Cynthia Reynolds

St. Bartholomew: Absent

St. Bede, Forest Grove: Absent

St. Catherine, Manzanita: Absent

St. Francis of Assisi, Wilsonville: Koko Sutton

St. Gabriel, Portland: Kirk Bass, Paul Brodie, The Rev. LouAnn Pickering

St. James, Tigard: Absent

St. John the Baptist, Portland: Mary Dorscheimer, Miki Grove, Alice Speers, Dan Tabizon

St. Michael/San Miguel, Newberg: Absent

An opening prayer, introduction and welcome to new delegates was given by our Dean,

the Very Rev. Roy Coulter. A short bible study/engaging the gospel was led by Fr. Coulter.

Election of Convocation officers and representatives for 2005 was held:

President: Cynthia Reynolds

Treasurer: Kirk Bass

Diocesan Nominating Committee Reps: Miki Grove, Lay;

The Rev. Dcn. Ken Russell, Clergy

Diocesan Peace and Justice Rep: No election held, as there were no nominees.

It is hoped that at our next meeting

we can elect a representative for this

important diocesan committee.

Outreach Event Chair: Paul Brodie

Convocation Summer ( late July/early August) Event: We discussed holding our annual

event to benefit the Oregon Food Bank at McMinnamins in Forest Grove, and it was

moved and seconded that the convocation support this day. Paul Brodie suggested that

each parish get involved through their Outreach committees, with the hope that the

parishes will help financially support this event. It was moved and seconded that Paul

be reimbursed for expenses personally incurred from last summer's event and the vote

was unanimous to do so.

Page 2

The minutes of the October 24 meeting were distributed and approved as submitted.

The Treasurer's report was given by Kirk Bass. He indicated that we have a balance of

$222.08 in our bank account.

The Diocesan Council report was given by Miki Grove, with the following subjects that

the council has discussed: Reconciliation and Evangelism; Congregational

Transformation; A Peace and Justice brochure is being developed which will describe

what the work of that commission will be. Their main focus will be on the needs of children.

It was decided to invite Prison Ministries to do a presentation at our May meeting.

Future Convocation meeting dates were set:

May 1 All Saints, Hillsboro

July 17 St. John the Baptist, Portland

October Christ Church, Lake Oswego

Concerns of the Parishes:

St. Barnabas - the Youth Group is no longer active.

St. Francis - financial crisis: walls crumbling, bell tower collapsed, furnace fire.

Christ Church - needs volunteers for weekly potluck in the park.

St. Gabriel - concern that diocese does not have a strategic plan to help

congregations and that there is a lack of communication in benchmarking how the

parishes are doing.

St. John the Baptist - needs an associate rector.

Fr. Roy suggested that the parishes within the convocation share what works for them -

what their strong points are; perhaps even having outside speakers at our meetings.

Koko Sutton spoke of a presenter at a Diocesan Leadership Workshop who spoke

on the subject of solving problems - "Six Thinking Hats".

The meeting closed with prayer led by The Rev. LouAnn Pickering.

Respectively submitted:

Mary Dorscheimer

Convocation Secretary

.